Finance Representative - Accounts Payable

I’m interested

Location

Aseana 3, Parañaque City, Metro Manila

Contract type

Full-time

Hours

Shifting

Seniority level

Entry level

Workplace policy

Hybrid

Job description

William Hill Manila - We Go One Better 


Like any great sports team, we’ve been hard at work since we got going in 1934. It’s not by chance we became one of the largest global sports betting and gaming companies, and we’re not relying on luck.


Together we’re on a journey to build a better business. With us, you’ll balance flexibility and performance in a culture built on trust. We’ll give you the space to be yourself and the tools you need to protect our customers while they play. We’ll invest in your future to help you develop your unique strengths and build a career that’s right for you. Sound good? Then you belong here.


Your role in the team

Be the one to make it happen!

If you're a team player who's passionate about accounting and reports then you're exactly the one, we need. We've prepared exciting compensation package for you!


Overview of Responsibilities

Responsible for the preparation of reports from the back-end system for the purpose of productivity measurement and monitoring the work quality of entry - levels. 

Ensure that team’s deliverables for daily, weekly, and monthly are being met in a timely manner.


Main Responsibilities

 

1.     Invoice processing, Payment Authorization Page (PAP) Request and coding process

Generic description: Validate and verify the details of each transaction and invoices; obtain authorizations and appropriate cost charging codes before processing payments

 

Specific Tasks:

  • Perform all processes handled by the team to ensure accuracy and compliance based on the standard process set. Which currently includes but is not limited to the following process:
  • Performs a variety of accounts payable transactions
  •  Processes operating expenses, invoices, travel expenses and staff claim
  • Obtain authorizations and appropriate cost charging codes
  • Sets up, maintains and indexes vendor and staff master records and resolves queries pertaining to accounts payable transactions
  • Extracts, verifies and updates information and closes transactions in prescribed formats
  • Maintaining historical records
  • Continuing to improve the process
  • 1st and 2nd tasks of PAP set-up in the system
  • Correct deal based on the terms and condition and other supporting documents that may be required by the Account Mangers (AM).
  • Expense coding file for booking in JDE (Accounting system)
  • Credit card reconciliation
  • Insertion Order (IO) Monitoring of budget vs Actual

 

 

2.     Recording (JDE)

 

Generic Description: Ensure that there are no double payments made to the vendor; Record all paid transactions in JDE; Assess accuracy of entries in and the appropriate cost charging

 

Specific Tasks:

  • Perform all processes handled by the team to ensure accuracy and compliance based on the standard review process set. Which currently includes but is not limited to the following process:
  • JDE (Accounting software) entries – Vouching, Payment number and checking of double entries
  • Liaise with the requestor any queries and clarifications
  • Submit completed entries to Senior Finance Analyst/Team Manager for checking, review and posting
  • Maintaining historical records
  • Continuing to improve the process

 

3.     Raising a Purchase Order or Purchase Requisition

 

Generic Description: Ensure that PO requests are raised in JDE in a timely manner with complete accuracy.

 

Specific Tasks:

  • Perform all processes handled by the team to ensure accuracy and compliance based on the standard review process set. Which currently includes but is not limited to the following process:
  • Raising a Purchase Order in JDE
  • Ensuring that the details are complete and accurate
  • Liaising queries and clarifications with the PO requestor in ServiceNow or in the form of email
  • Sending notification to the requestors and Vendors upon completion of the PO request
  • Sending and attaching the copy of the PO into the ServiceNow and to the Vendor
  • Maintaining Historical records
  • Continuing to improve the process